Security & HIPAA Compliance

HIPAA Compliant

SOC 2 Type II (In Progress)

Zero PHI Storage

🛡️ Our Security Promise

MDS Genie operates on a "Zero PHI Storage" architecture. We process clinical notes to generate MDS assessments but never store patient health information. Your sensitive data is processed in real-time and immediately discarded, minimizing risk and ensuring maximum privacy protection.

Zero PHI Storage Architecture

Data Flow Architecture

Clinical Note Input → [Encrypted Transmission] → Azure OpenAI Processing → MDS Results → [Encrypted Response] → Your Browser

✓ NO data stored at any point

How "Zero PHI Storage" Works:

Input: You paste clinical notes into our secure interface
Processing: Data is encrypted and sent directly to Azure OpenAI
Results: MDS codes are generated and returned immediately
Deletion: All patient data is purged from memory instantly
Storage: We only store your account info and usage metrics - never PHI

Technical Security Measures

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Encryption

TLS 1.3 in transit
AES-256 at rest
End-to-end encryption

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Access Control

Multi-factor authentication
Role-based permissions
Session management

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Audit Logging

Comprehensive access logs
Activity monitoring
No PHI in logs

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Infrastructure

HIPAA-compliant hosting
DDoS protection
24/7 monitoring

HIPAA Compliance Framework

Administrative Safeguards

Designated HIPAA Security Officer
Workforce training and access management
Regular risk assessments and audits
Incident response procedures
Business Associate Agreements (BAAs) with all vendors

Physical Safeguards

Secure data center facilities (SOC 2 certified)
Access controls and monitoring
Secure equipment disposal procedures
Workstation security policies

Technical Safeguards

Unique user identification and authentication
Automatic logoff and encryption
Audit controls and integrity monitoring
Transmission security with TLS 1.3
Access control and authorization systems

Third-Party Security

Our Infrastructure Partners

All third-party services we use are HIPAA compliant and have signed Business Associate Agreements:

Microsoft Azure / OpenAI: HIPAA-compliant AI processing
Cloud Infrastructure: SOC 2, ISO 27001, HIPAA certified
Payment Processing (Stripe): PCI DSS Level 1 compliant

Security Incident Response

⚡ Rapid Response Protocol

In the unlikely event of a security incident:

Detection: 24/7 automated monitoring and alerting
Containment: Immediate isolation of affected systems
Investigation: Forensic analysis and root cause determination
Notification: Within 60 days to affected parties (HIPAA requirement)
Remediation: System hardening and process improvements

Compliance Certifications & Audits

      Current Status
      ✅ HIPAA Compliant Architecture
✅ Business Associate Agreements in place
🔄 SOC 2 Type II audit in progress (Q2 2025)
🔄 Annual third-party security assessments

    

Security Best Practices for Users

We Recommend:

Use strong, unique passwords (minimum 12 characters)
Enable two-factor authentication on your account
Access MDS Genie only from secure networks
Log out when finished with your session
Never share your login credentials
Report any suspicious activity immediately

Data Residency & Sovereignty

All data processing occurs in US-based data centers
No international data transfers for PHI processing
Compliance with state-specific privacy laws (CCPA, etc.)
Data subject rights fully supported

Regular Security Updates

Continuous Improvement

Weekly: Security patch updates
Monthly: Vulnerability assessments
Quarterly: Penetration testing
Annually: Third-party security audit

Questions About Security?

Security Contact Information

Security Team: security@mdsgenie.ai
HIPAA Officer: hipaa@mdsgenie.ai
Report Security Issues: security@mdsgenie.ai
Response Time: Within 24 hours for security inquiries

🔒 Your Trust is Our Priority

We understand that healthcare data requires the highest level of protection. Our zero-storage architecture, combined with comprehensive security measures and continuous monitoring, ensures your data remains secure while providing the efficiency benefits of AI-powered MDS generation.